245 (Title)

• Punctuation in the 245 should reflect that used on the title page of the material cataloged. Remove (from the bibliographic record) any commas not appearing on the material or add any that are present. Deviation most commonly occurs before the word “and” or in a list of names.

• If an item has no title page other than the series title page and the title for the individual volume is reflected on the cover, then record the title from the cover in the 245 field. Add a 500 field note indicating “cover title.”

 

245 (Statement of responsibility)

• If responsibility for a title is not clear from the information provided on the T.p. or T.p. verso, then it is necessary to scan the Preface, Acknowledgements, or other sources on the item to get the information. The Preface and Acknowledgements information is generally more reliable than the information contained in the CIP. Use the CIP information if no other mention of responsibility is made on the item.
• Statements of responsibility (‡c) in the 245 field should be transcribed exactly as the information appears on the item.

                    Examples:
                                ‡c Sue James
                                ‡c by Tom Smith
                                ‡c by Selma Brannen, Fred Black
                                ‡c James Green and Frank Murphy
                                ‡c Nils Brunsson and Bengt Jacobsson and associates

        The exception to this rule is when there are more than three persons or corporate bodies performing the same function.             (… [et al.])

                   Example:
                                ‡c Simon Anderson …[et al.]

• If responsibility for a title is shared equally between two or three persons, then the first author on the title page should be the main entry (100 field). The remaining author(s) listed should be added entries (700 fields) on the bibliographic record for the title. These added entries should be added to the bibliographic record in the order shown on the title page of the work. (p.326, AACR2, 1998 rev.)

• If responsibility for a title is shared equally between more than three persons, then the title should be the main entry (245 field). The first author on the title page should be entered into the 245 field followed by … [et al.]. The author listed in the 245 field should be an added entry (700 field) on the bibliographic record for the title. There should be an added entry only for the author appearing in the 245 field. (p.327, AACR2, 1998 rev.)

• If responsibility for a title is shared equally between more than three persons (authors or editors), the first person (author or editor) on the title page should be entered into the 245 field followed by … [et al.]. The author listed in the 245 field should be a main entry (100 field) on the bibliographic record. Other authors or editors should be removed from the 245 field and any 700 fields should be deleted. This eliminates the need for reclassification because the main entry remains the first editor recorded.

• If responsibility for a title is not clear from the information provided on the T.p. or T.p. verso, then it is necessary to scan the Preface, Acknowledgements, or other sources on the item to get the information. The Preface and Acknowledgements information is generally more reliable than the information contained in the CIP. Use the CIP information if no other mention of responsibility is made on the item.

• There is no space between initials in a 245 ‡c. There are spaces between initials in a 100 and 700 field.

                Example:

                                100 1   Eliot, T. S.
                                245 … ‡c T.S. Eliot

• We can use Jr. following a name as long as it appears on the T.p. This helps distinguish between father and son. It is also different from the other information that is omitted such as titles of honor and educational degrees.
• We should transcribe the name of individuals in the statement of responsibility exactly as they appear on the title page. This can include nicknames.
• Corporate names or other information in a title statement that is registered as a trademark may appear on the bibliographic record without the trademark symbol.
• All persons mentioned in the statement of responsibility except the author of the preface or foreward are considered to have had a significant contribution to the work according to AACR2. Each individual mentioned should also be entered as a personal name added entry (700 field) regardless of the nature of their contribution (photos, assistance, etc.) to the work. There are special cases in which the author of the introduction or preface are prominent individuals and should also get a personal name added entry (700 field).  (LCRI 1.1F1 Page 1.)

246 (Varying form of title)

    1st indicator
 
                0    Note, no title added entry
                1    Note, title added entry
                2    No note, no title added entry
                3    No note, title added entry

    2nd indicator

                blank no information given
                0   Portion of title
                1   Parallel title
                2   Distinctive title
                3   Other title [i.e. subtitle]
                4   Cover title
                5   Additional title page title
                6   Caption title
                7   Running title (printed at the bottom of  each page)
                8   Spine title

Reasons to add:

• To convert ampersands to the word “and” for more effective user searching (from ‡a only)
• Use 246 3_

• To add a spine title or cover title that differs from the title on the title page (from ‡a only)
• Use 246 18 for spine titles that differ
• Use 246 14 for cover titles that differ

• To spell out numbers used in a title (numbers, ordinals, and single dates- not date spans) (from ‡a only)
• Use 246 3_

• To add information found at the head of the title or varying forms of the subtitle
• Use 246 1_  ‡ i At head of title: ‡a 
• Use 246 1_  ‡i Subtitle on cover: ‡a 

• To separate parts of a compound word that should stand as 2 words or to combine parts of a hyphenated word that should stand as one word. Decisions to add a 246 for clarity should be attempts to correct a 245 that violates the MLA grammatical style detailed below:

   
            “In general, do not use hyphens after prefixes (e.g., anti-, co-, multi-, non-, over-, post-, pre-, re-, semi-, sub-, un-,                 under-).
           
            Examples: antiwar, coworker, multinational, nonjudgemental, overpay, postwar, prescheduled, reinvigorate, semiretired, subsatellite, unambiguous, underrepresented

            But sometimes a hyphen is called for after a prefix:

            Post-Victorian (Use a hyphen before a capital letter.)
            Re-cover (The hyphen distinguishes this verb meaning “cover again,” from recover, meaning “get back.”)
            Anti-icing (Without the hyphen, the doubled vowel would make the term hard to recognize.)”
                            MLA Handbook, 1999
   
            More examples of using a hyphen for clarity:

                                        co-worker, not coworker
                                        an un-ionized compound not unionized
                                        de-energize not deenergize

            These entries should be limited. Use only when publisher style has violated grammatical rules. Catalog users should be able to search the grammatically accepted form of the title and retrieve the record.             

• To enter a parallel title (246 31)

Do not include the initial article when adding a 246 to the bibliographic record. The indicators do not include an option for filing characters as in the 245.

250 (Edition Statement)

• An edition statement may include statements of responsibility (editors, etc.). Do not delete or move these to the 245 field if provided on the cataloging copy.

• 2 or more edition statements may be entered into a 250 field as they appear on the piece. Separate these statements by commas. (1st HarperTorch books ed., Revised ed.)

• New edition statements with a date take precedence over copyright dates in some cases. One title was published with the following information on the T.p. verso:      

•  Johns Hopkins University, c1995

•  University of Chicago Press edition published 1996

        The copyright date above is for a previous edition and should not be entered on the copy in the fixed field or in the 260             field. The title should be catalogued using a single date (1996).      

• Disregard edition statements and publication dates that obviously apply to other editions than the piece you are cataloging (paperback edition statement included in a hardback copy of the title). Publishers sometimes include information for previous or simultaneously published editions on the T.p. verso.

• Edition statements may be removed from books by the publisher when issuing printings of a title beyond the first printing. This is especially common with older novels and there are no changes made in the text. If there is no other record for the title in OCLC, use the record with the edition statement. (Example: We have two copies of Darkness Visible published by Farrar Straus Giroux in 1979. They are identical except for "1st American edition" on one of the copies. OCLC has one record for this title in this year by this publisher. We added the latest copy received to the record with the edition statement.)
  

730 field (Added entry, Uniform title)

A uniform title used as an added entry. An added entry is assigned according to various cataloging rules to give access to the bibliographic record from headings which may not be more appropriately assigned as field 630 or field 830 fields. Use for the following types of uniform titles:

·    Anonymous works
·    Composite manuscripts or manuscript groups
·    Concordats
·    Names of journals and newspapers
·    Radio and television programs
·    Motion pictures and videorecordings
·    Treaties and inter-governmental agreements