Bindery Books

Books returning from the bindery should only be routed to the Resource Management unit if the title has not been cataloged. Rebinds in need of barcode replacement should be routed to the processor in the Serials Control unit.

Book jackets

Book jackets should be removed from all books except Browsing and Special Collections books.

Items provided by the Student Technology Fee

Materials provided by the Student Technology Fee must have restricted circulation. They should arrive in Resource Management with a Reserve flag. If no flag is provided, we will flag the item Reserve.

Collection Development should have these items before we catalog them. They will follow their normal procedure for receiving gifts in the selection of a bibliographic record and creation of holding and item records.

The items will be sorted to catalogers following the guidelines in Sorting Trucks below.

Lorimer Reading Room Books (sorting)

• Lorimer Reading room books will come to Resource Management on a separate truck from other materials. They will have teal blue slips in them. The slips should stay in them throughout our process.
• These trucks will not be reviewed for reference material.
• The books should be sorted for cataloging by the designated LA III. We will follow the established guidelines for sorting. Any book jackets remaining on the books at this point should stay on the book. Collection Development will have already removed all of the jackets that should be tossed.
• Retain the truck that the books came off of and place it beside our normal truck with the sign LORIMER BOOKS on it.

Theses

Theses are sorted to the Catalog Librarian when they arrive. Copy 1 is sent to Special Collections primarily for security reasons. (If the stacks copy goes missing before we received the Special Collections copy, it renders our collection incomplete until another complete cycle of ordering and binding. If the first copy is in Special Collections, it is then accessible for in house use or copying, and is less subject to being unavailable (checked out or stolen) during the time in which we have only one copy.) Copy 2 is sent to the ARC.

Sorting Trucks

New books come to us for cataloging after they are “checked-in.” These trucks are reviewed by an Information Services librarian to identify reference titles. They are then sorted according to categories and placed in work areas.

Trucks that are “Barcoded ready for Cataloging” will be screened by an Information Services Librarian for selection of Reference material. The books are then sorted into three categories. Use the 040 line on the bibliographic printout to determine where the books will go.

DLC: these are routed to an LA III.

Non-DLC (anything other than DLC) with a call number in the 050 or 090 line: these are divided between an LA III and  the monographic Catalog Librarian depending on workload at the time. Some are placed on the shelves behind the LA III’s desk; others are placed on the Catalog Librarian's shelves.

Non-DLC (anything other than DLC) without a call number in the 050 or 090 line: these are the Catalog Librarian’s and are placed on the shelves beside his office door.

Videos and other media materials are sorted to the Catalog Librarian’s shelf for cataloging.