Proofing Data Entry

Printouts from daily bibliographic record editing are placed in folders marked with the date the edits were made. The folders are collected by the designated cataloging assistant each Friday. They are reviewed for typographical errors, omitted or added lines, or other data entry errors based on the cataloger’s printout.

Corrections are made and problems are researched as necessary.

New folders are placed in the box on the student assistant’s workstation when the completed printouts are collected.

Correcting records

Information in need of adjustment often becomes evident in the course of daily workflow. The following are general guidelines for editing information online:

Our unit (Resource Management) is responsible for initial and follow-up edits on all monographic bibliographic and holding records.   

• We will make these edits according to the guidelines of the usual workflow.
• We will edit fields in older records to correct errors that affect the library user’s ability to retrieve the item (call number, etc.).
• We will edit fields in older records to restore lost information.
• We will not recatalog older items to fit current cataloging standards.

Our unit (Resource Management) is only responsible for retrospective project work on item records. All initial information will be entered into the item record by Collection Development, Serials Management, or the processor.

• We will edit the item record to reflect withdrawn status when removing items from the collection. These items do not go through processing.
• We will edit the item record when relocating material within the collection to reflect the intended destination.
• We will make corrections on item records for material given to this unit for other project work. The majority of these items can be reshelved after the records are edited and are not in need of processing.