Fixed Field (editing)
The Fixed Field in a bibliographic record may be edited when cataloging
title in order reflect the information in other fields in the record.
Fixed field- nonAACR2
It is acceptable to leave information in the fixed field of a
record in the “old” form on non-AACR2 cataloging. Two examples of this
have come through lately are the uuuu in the dates and “c” in the date
AACR2 cataloging rules have replaced the uuuu in dates with 9999
unknown date of publication) and date type “c” is now date type “t”.
Fixed field (dates)
The dates for the fixed field should be entered in the following order:
For REPRINTS (r) date status: reproduction date, original date
For PUBLICATION (t) date status: publication date, copyright date
Fixed field- dates unknown
If there is no date on the item and the dates can’t be assigned using
available information, then enter the dates in the fixed field
If there is no date on the item and the dates can be assigned from
sources, then enter the information as categorized on p.41, rule 1.4F7
AACR2, 1998 Revision.
Fixed field codes for DtSt
The most commonly used date status codes are:
- m Multiple dates- used for a set published over
number of years. Order of dates: date of the 1st volume published, date
the last volume published. (The volumes could be published out of
- q Date estimated based on evidence, but date
call number dates for this DtSt should be followed by a lowercase z if
representing a span of a decade or more. Use the earliest date
mentioned in the call number if choosing between two dates. (See
table in 260’s section)
- r Reprint- If the original date for the reprint
unknown, then enter 4 blank spaces as the 2nd date in the fixed field.
- s Single date (i.e. 1995 or c1995) – used for a
or title published within one calendar year. The set would not need a
date as it would if published over a span of years.
- t Publication and copyright date (i.e.
An item that is published in a different language than the original
constitutes a new edition of that title. Disregard all copyright dates
the original language edition when cataloging. Use only the dates
to the current publication of the title.
Fixed field- Desc
There are three descriptive cataloging forms that most commonly appear
our bibliographic records. Please follow these guidelines when editing:
- If there is a “Desc: a” in the fixed field of the record, this is
cataloging. We are free to edit the information and format
placement of information, etc.) of these records.
- If there is a “Desc: __” or a “Desc: i”, these are older forms of
We should edit the information for accuracy, but should not change the
(punctuation, placement of information) of these records.
Fixed field- Enc Lvl
There are a number of encoding levels that are acceptable when
bibliographic records. We should not use a J level record if there is a
record available. The Catalog Librarian will review all J level records
either catalog them as a new OCLC record or return them to the unit for
The definition of this level is:
J Deleted record. The record has been
by the institution which created it.