Creating ZNET holding records
We will create an electronic MFHD with the online link to the
publication for any material that is available at no cost to the
library. Most monographs in this category are Government Documents. The
Rand Corporation has also recently offered some of their documents in
The library assistant cataloging the title requiring a ZNET MFHD should
make sure that the bibliographic record contains a 530 field for the
access note and an 856 (indicator 41) field accessing the link. The 856
field should appear as follows:
ǂu [internet address here] ǂz Click here to access this resource online.
Titles requiring ZNET MFHDs should be routed to a library assistant
(and not a student assistant) for updating. The ZNET MFHD should be
added by the library assistant updating the Voyager Cataloging
records. Select the MFHD for the print version of the title by
clicking on Get Holdings on the Voyager toolbar. Select Record/Make a
Copy from the Menu bar. Edit the copy of the MFHD to match the example
852 0_ ǂb ZNET
ǂh [call number here] ǂi [call number continues here]
856 41 ǂu [internet
address here] ǂz Click here to access this resource online.
ZNET MFHDs do not have Item Records.
852 field location codes
Multiple volume sets on monographic records that are
part of a CWAN set should be treated much like serial sets. All
volume analyzed titles should have an open range of volumes in the 866
866 0 ‡8
0 ‡a v.1-
Ctrl-N now works to change the call number in the Holding Record to the
desired number based on a hierarchy entered for our library. The
retrieves the first call number it finds on the bibliographic record in
order: 099 field, 090 field, 050 field. It is no longer necessary to
050 fields (LC call numbers) when assigning a local call number. We can
also expand our use of this function to AV material because of the
addition of the 099 field to the hierarchy.
Disk and CD supplements
In Voyager, these get ONE MFHD with an item record for each piece in
the bibliographic unit. Each item record will contain the number of
pieces in this unit. The pieces circulate as a whole and receive no
MAA Disks and other items
MAA disks should be set in Voyager (Item record) to a Permanent
Location of MAA and an Item Type of REFCD-DATA or REFDISK.
REFERENCE disks should be set to a Permanent Location of REF and Item
Type of REFDISK as they are contained in material shelved in the
The original policy (Mixed media) also stands for regular stacks disks.
They are set Permanent Location STACKS and Item Type DISK in Voyager
are shelved with the book they supplement.
Access Services will set a Temporary Location of Reserve for any of
these that are being shelved at Reserve.
Records can be relinked at both the holding and the item level.
When relinking the Holding record to a different Bibliographic record:
- Select Record from the Menu bar.
- Select Link holding to Bibliographic.
- Type in the number of the destination Bibliographic record.
- Select OK. The Holding and the Item records will be linked to the
new Bibliographic record.
When relinking the Item record to a different Holding record:
- Select Record from the menu bar.
- Select Relink to a different Holding.
- Type in the number of the destination Holding record.
- Select OK. The Item record alone has now moved to the new Holding
Student Technology Fee items
These items will be assigned a Holdings record location (852 ‡b) of AV.
The Item Type will be set by Collection Development. The type will be
same as the type for any item of that physical description in the
(CD-DATA, BOOK, etc.)
Summary Holdings from the Voyager
Some monographic bibliographic records migrated from DRA with “extra”
Holding records. These are monographs that were at one time handled by
the Serials unit Please make a printout when these are found and
consult the Staff Assistant. If these are no longer considered standing
order titles (standing order titles are handled as serials even if the
bibliographic record is monographic),
then we may be able to consolidate the holdings. The “extra”
records will appear in the following format:
$b STACKS $h KF156 $i .W6712 $t Copy 1
$8 0 $a
PO MFHDs (Suppressing)
The order process automatically creates a Holding Record for each line
item. Volumes arriving separately are considered separate line items.
is no way to delete the additional Holding Record without losing the
connection to the invoice, but we do not need multiple MFHDS for
multiple volumes in the public catalog. To edit these items:
- Suppress the “extra” Holding Record and Save to the database
- Relink the Item Record for the added volume to the original MFHD
- Add an 866 field to the unsuppressed holding for each volume added
- Save to the database
Added volumes for serials and monographic sets on standing order will
be handled by the serials unit.
MFHD Fields (852 field)
Holdings information appears in this field.
‡k All prefixes to LC call numbers (050 or 090 call numbers)
‡h Classification numbers from the 050 0r 090 or prefixes for 099 call
‡i Cutter numbers for LC classification (050 and 090) or numeric
designation from 099.
All non-public local notes are to be entered here.
MFHD Notes (subfield x, non-public)
All records that are suppressed should have a note. If the book is
For items declared missing, use:
MISSING, PAID FOR
or (for items that haven’t been paid for):
Use the format above for any other explanatory note.
If no explanation is available, there is no need for a note.
For project work, include the name of the project as a note. (Weeding
project, LP Withdrawal project).
MFHD Notes (subfield z, public notes)
*Public notes should be entered in upper and lower case letters.
They should not be all capital letters.
- For sets with STACKS and OVERSIZE holdings, use:
in Oversize. (on the STACKS Holding record)
in Stacks. (on the OVERSIZE Holding record)
- For Items in need of shelving notes (such as reference material
shelved outside of the Reference collection), use:
Shelved on 3rd
floor dictionary stand
Shelved on 4th
floor dictionary stand
866 (Textual holdings, general information)
(used for entering enumeration information on a holdings record)
*Indicators for the 866 field differ depending on whether the item
being entered in a serial or a monograph.
Holding records for serials should be entered as:
866 31 ‡8 0‡a
v.1- (left open in most cases)
Monographic Holding records should be entered as:
31 ‡8 0 ‡a v.1-v.6 (closed)
867 (Textual holdings, supplementary material)
(used for entering supplemental material information on a holdings
868 (Textual holdings, indexes)
(used for entering supplemental index material information on a
holdings record- rarely used)