Connexion Preferences

Connexion preferences must be set for each workstation after the Connexion Client is downloaded. This usually takes place after Systems computer maintenance or when a new version of the Connexion Client is made available on the OCLC website.

Select Tools/Options from the Menu Bar to set the preferences in OCLC Connexion.

    Tips for setting Connexion Preferences:

• Enter your username and password on the Authorizations tab for an easier logon
• Select the Export tab and create or edit your export destination. Select the same file destination here that you have entered into Voyager Cataloging as you Import File destination.
• Select the Fonts tab to set the font size that works best for you. The following settings  work well for most: Display size: 10 ; Print size: 11
• Select the Printing tab to choose a print destination
• Select the Record Display tab to set the colors for records
• Click Apply
  
• Close the Options dialogue box

Voyager Preferences

Voyager Preferences must be set for each workstation. This usually takes place after Systems computer maintenance or when a new version of the Voyager is made available. The Preferences will affect your ability to use Voyager and must be set before returning to a regular workflow.

The Settings are specific to each position and workflow. Print screenprint images of each tab in your Voyager Preferences before maintenance and upgrades are done. Each tab must be set exactly as it was before the maintenence. This will make your return to regular workflow less frustrating.

Diacritics

Identifying diactritic marks from the choices in Voyager is much less efficient than selecting from the ALA list in Passport. If you are having difficulty with Voyager, select the appropriate symbol from the Passport choices. Copy it (Edit, copy on the menu bar) and paste it before the letter it applies to in the Voyager record.

Function keys in Voyager

To delete a line of a bibliographic record, right-click in the gray block to the left of the line. Select “Delete this field” from the menu that appears.

To enter a delimiter, press F9.

To add a line above the line marked, press F3.

To add a line below the line marked, press F4.

Tab moves from cell to cell.

F8 places the cursor in the cell for editing once the cell is selected.

Print settings

We will not be replacing our color print cartridges when they are out of ink. Orders placed will only include black ink cartridges for our printers. This creates some difficulty when printing from the public catalog or capturing screen prints from Voyager Cataloging. The colors that are no longer printing result in lost data on the printout. We can bypass this problem by setting our printers as follows:

• Click on the Start button.
• Go to Settings/ Printers
• Select hp deskjet 940c from the list of printers.
• In the Window that opens, click on the word Printer.
• Go to Properties on the menu displayed
• On the General tab, Click on Printing preferences
• Click on the Setup tab.
• Set the Print quality to Draft (speeds up the printing and uses less ink)
• Click on the Advanced tab
• Set the color to Print in grayscale and Black only (prints all words on the screen in black or gray regardless of display colors)
• Click Apply to save the changes.
• Click OK to exit.

These new settings will be retained until you manually change them back for color printing.

Logging on and searching in Connexion

• Open the Connexion Client from the desktop icon
• Click on the Search icon on the Button Bar in the upper left corner of the screen
  
• Type in your Authorization and Password.
  
• Press Enter or Click OK in the Connexion Logon dialogue box

Printing bibliographic records in Connexion

• Select Display Record (Default setting).
• Ctrl-P to print.

Searching for bibliographic records in Voyager (Numeric)

Common searches and their listing in the Voyager Search window:

Call number: MFHD call number

DRA number: Original system 0359

OCLC number: System number 035a (Voyager only recognizes 8 digit forms of the number. If the number you are searching is under 8 digits, then add zeros preceding the number to make it 8 digits.)

Searching for bibliographic records in Voyager (Names)

Getting the desired results when searching author names in Voyager Cataloging has proven a little difficult. Below are some of the options from the search menu and the results that they retrieve:

Staff Name Headings Search- this search is a good general one. It brings up all of the headings that include the name for which you are searching.

Personal Name- this option narrows your search results to include only those matching entries in the 100 field.

Personal Name AE- retrieves matching entries from the 700 field.

Personal Name Series- retrieves author series matching entries from the 4xx field.

Personal Name Series AE- retrieves author series matching entries from the 800 field.

Personal Name Subject: title- retrieves matching entries from the 600 field, subfield t.