GPO is undertaking a cataloging initiative to catalog all retrospective publications. We may be ready to enter these retrospective  titles into Voyager before bibliographic records are available in OCLC. We will not catalog these as "new" in OCLC.

New shipping list titles are sent from Marcive with temp records in Voyager. This Marcive temp is replaced with full cataloging when available.We will follow a similar procedure for titles already in the documents collection when full cataloging is not available in OCLC. A local temp record will be entered into Voyager and will remain in the database until full  bibliographic records are available.

Voyager Log On	Template Setup	Voyager Preferences
Create Temp Bib	Create MFHD	Create Item

Logging on to Voyager
Local temp records are for our catalog only. Log on to Voyager Cataloging in the CRS happening location.


Setting up templates for the local temp record
Create a bibliographic template in Voyager for local Government Documents temps by:

• Select File/ Template/ New/ Bibliographic from the Menu Bar

• Add fields and subfields as would be required for a very brief  record of the bibliographic data for the documents material. Recommended fields are: 049, 074, 086, 245, 260, 300, 440 or 490, 500, and 998

• Select File/ Save As to save the new bibliographic template. The template should be saved to the same location on your C: drive as the existing Voyager templates.

Setting Voyager preferences
Voyager Options/ Preferences must be set to the new bibliographic template before creating local temp records.

• Select Options/ Preferences
• Select the Folders/Files tab
• In the Templates section, click on the 3 dots beside the Bib: template window
• Browse the C: drive for the new bibliographic template
• Click OK

Creating and Editing Local temps
Many government publications have previous editions. Check OCLC for cataloging of a previous edition of the title that you are working on. This earlier record may be imported to Voyager and edited to serve as a temp for the later edition. Do not update the library's holdings (symbol) in OCLC.

• Remove all bibliographic fields preceding the 049 field if the record for a previous edition  is used.
• Edit the fixed field and 260 field dates to match the piece.
• Verify all other bibliographic information, editing fields as necessary to match this later edition.
• Add  a 998 field including the month and year in subfield f and docmontemp or docsertemp in subfield g.
• Save the local temp record to the database.
  

If no bibliographic record is available in OCLC, create a local temp record using the Voyager template.

• Select Record/ New/ Bibliographic
• Fill in the bibliographic fields from the piece you are cataloging
• Enter the year and month into the 998 $f 
• Enter docmontemp or docsertemp into the 998 $g
• Save the local temp record to the database 
  

Creating MFHDs

• Click on New Holdings
• Set up the MFHD to local standards for the documents material you are cataloging
• Save the MFHD to the database
  

Creating Item Records

• Click on New Items
• Apply a barcode to the material and scan it into the Item Record
• Set up the Item Record to local standards for the documents material you are cataloging
• Save the Item Record to the database