Checking in

Some material sent from Government Documents in the Shipping List boxes is retained in Resource Management as reference material for cataloging. These titles are in the Serials Management records as standing orders and will need to be checked in by that unit prior to cataloging. They sill also need to be notified when we send superseded editions to the Government Documents department to be removed from the collection.

Titles currently used as Cataloging Resources

The latest edition of most of these may be accessed on the Web at: http://www.loc.gov/marc/marcdocz.html

Sudoc Number	Title	Retention
LC 1.2:F 76/	Standard Citation Forms for Rare Book Cataloging
LC 26.2:C 56/3	LC Classification Outline	Retain latest ed.
LC 26.9:	Library of Congress Classification Tables	Retain latest ed.
LC 30.2:B 47/2	MARC 21 format for bibliographic data	Retain latest ed.
LC 30.2:C 64	MARC code list for languages	Retain latest ed.
LC 30.2:C 83	MARC Code list for countries	Retain latest ed.
LC 30.2:F 87/	Free floating subdivisions	Retains latest 2 editions
LC 30.2:G 29/	MARC code list for Geographic areas	Retain latest ed.
LC 30.2:G 76	Graphic materials: Rules for describing original items and historical collections
LC 30.2:H 71/	MARC 21 Format for Holdings Data	Retains latest ed.
LC 30.2:M 18/5/	Understanding MARC bibliographic	Retain latest ed.
LC 30.2:M 18/6/	Understanding MARC authority records	Retain latest ed.
LC 30.2:SP 3/	USMARC Specifications for Record Structure, Character sets and Exchange media	Latest edition available online
LC 30.25:AU 8/	MARC 21 format for authority data	Retain latest ed.
LC 30.25:C 56	MARC 21 format for classification data	Retain latest ed.
LC 30.25:C 73/	MARC 21 format for community data	Retain latest ed.
LC 30.25:H34	Hebraica Cataloging
LC 30.25/7-2	MARC 21 concise formats	Retain latest ed.
LC 30.6:C 28	Cataloging Rules for the description of Looseleaf publications
LC 30.6:F 47/	Library of Congress filing rules
LC 30.32:	MARC code list for organizations	Retain latest ed.
REF Z695.Z8 L524	Library of Congress subject headings	Retain latest 2 eds. Latest in CRS, next ed. at REF DESK
	Index to Languages and Dialects
	LC Period subdivisions under names of places
	Revised Library of Congress Subject headings: Cross references.

Cataloging the titles

These titles will be cataloged just as any other federal document (monograph or serial). Serials with no history of cataloging by a serials librarian or having multiple records in Voyager will be routed for cataloging review. Fully cataloged serials will follow their usual added volume procedure before coming to CRS for shelving.

For monographs, the full bibliographic record will be imported and saved to replace the Marcive temp in Voyager Cataloging. There are no sets for which we add monographic volumes. Some titles require filing of loose-leaf packets into binders.

All records will remain in the public catalog.


Setting up the MFHD

The holding records for these resources will contain the following information:

Tag	I1	I2	Subfield Data
852	3		‡b CRS ‡h [Sudoc number here] ‡z Cataloging resource shelved in CRS. ‡x Retains latest edition, return superseded editions to Gov Docs for withdrawal. ‡x Notify Serials Management of receipt and withdrawal.

Setting up the Item Record


The Permanent Location should be set CRS.
Ther Item Type should be set Non Circ Book.