ga docs monographic holdings

Georgia Documents
Serial Holdings Records

Creating Holdings Records	866 Field
Leader	867 Field
008 Field	868 Field
852 Field	Standard Holdings Notes
856 Field	Level 4 Holdings Examples

Creating Holdings Records

Select New Holdings at the top of the Voyager screen.
Create a holdings record for each location. A title with volume in GADOCS REF and copies GA DOCS will have two holdings records attached to the bibliographic record. Online holdings also have an individual holdings record.

Leader

Type of Record

y - Serials

Encoding Level

4 - Serials

008 Field

Receipt Status

0 - Unknown
2 - Completed (monograpahs, completed monographic sets, ceased serials)
4 - Currently received (serials still coming in)

Method of Acquisition

d - Deposit

General Retention Policy

2 - Retained except as replaced by updates
5 - Retained until replaced by cumulation, replacement volume, or revision
6 - Retained for a limited period
8 - Permanently Retained

Completeness

0 - Other (serials & monographic sets still coming in)
4 - Not applicable

Lending Policy

a - Will lend
b - Will not lend
u - Unknown

Language

eng - English

852 Field

First Indicator

8 - GA DOCS Call Numbers

Second Indicator

Blank

Subfield ǂb - Location - Press CTRL L and select location.

gcgadoc - Georgia Documents
gvgamap - Georgia Documents Maps
gvgaref - Georgia Documents Ref
gvgaurl - Georgia Documents URL

Subfield ǂh - Call Number

Verify call number.

Type (Online) after the call number if the holding is for an electronic resource.

Subfield ǂk - Call Number Prefix

GA DOCS
GA DOCS REF

Subfield ǂt - Copy number

Use for 2nd copy, etc.

Subfield ǂx - Non-public notes

Add notes related to retention or any notes for library use. Click here for Standard Notes.

Subfield ǂz - Public notes

Add notes to be displayed in the OPAC for the library user. Click here for Standard Notes.

852

ǂb gcgadoc ǂk GA DOCS ǂh A675.A3 M1 2001 A3

856 Field

Create a new holdings record for titles with online holdings.

Copy the entire 856 field from the bibliographic record and paste it into the MFHD.

852	8		ǂb gvgaurl ǂh S820 .M1 1994 S35 (Online)
			ǂ3 Citation linked to PDF version: ǂu http://www.galileo.usg.edu/express?link =ggpd&parms=action%3Dretrieve%26key%3Ds-ga-bs820-b-pm1-b1994-bs35 ǂz Click here to access this resource online in Georgia Government Publications.<img src=http://neptune3.galib.uga.edu/images/ sm_galileo_half_ color.gif height=30 border=0

866 Field - Holdings Summary

Enter an 866 with level 4 holdings summary. Click here for examples.
First Indicator

4 - Serials

Second Indicator

867 Field - Supplements

Use same indicators as 866 field.
Summarize supplements.

868 Field - Indexes

Use same indicators as 866 field.
Do not summarize.
Use a separate 868 field for each volume.