ga docs monographic holdings

Georgia Documents
Monographic Holdings Records

Creating Holdings Records
Leader	856 Field
008 Field	866 Field
852 Field	867 Field
868 Field

Creating Holdings Records

Select New Holdings at the top of the Voyager screen.
Create a holdings record for each location. A title with volume in GADOCS REF and copies GA DOCS will have two holdings records attached to the bibliographic record. Online holdings also have an individual holdings record.

Leader

Type of Record

v - Multi-part (monographs with more than one piece)

x - Monographs with one piece

Encoding Level

1 - Monographs
2 - Monographic Sets & Serials

008 Field

Receipt Status

0 - Unknown
2 - Complete (monograpahs, completed monographic sets, ceased serials)

Method of Acquisition

d - Deposit

General Retention Policy

2 - Retained except as replaced by updates
5 - Retained until replaced by cumulation, replacement volume, or revision
6 - Retained for a limited period
8 - Permanently Retained

Completeness

0 - Other (serials & monographic sets still coming in)
4 - Not applicable

Lending Policy

a - Will lend
b - Will not lend
u - Unknown

Language

eng - English

852 Field

First Indicator

8 - GA DOCS Call Numbers

Second Indicator

Blank

Subfield ǂb - Location - Press CTRL L and select location.

gcgadoc - Georgia Documents
gvgamap - Georgia Documents Maps
gvgaref - Georgia Documents Ref
gvgaurl - Georgia Documents URL

Subfield ǂh - Call Number

Verify call number.

Type (Online) after the call number if the holding is for an electronic resource.

Subfield ǂt - Copy number

Use for 2nd copy, etc.

Subfield ǂx - Non-public notes

Add notes related to retention or any notes for library use.

Subfield ǂz - Public notes

Add notes to be displayed in the OPAC for the library user.

852

ǂb gcgadoc ǂk GA DOCS ǂh A675.A3 M1 2001 A3

856 Field

Create a new holdings record for titles with online holdings.

Copy the entire 856 field from the bibliographic record and paste it into the MFHD.

852	8		ǂb gvgaurl ǂh S820 .M1 1994 S35 (Online)
			ǂ3 Citation linked to PDF version: ǂu http://www.galileo.usg.edu/express?link =ggpd&parms=action%3Dretrieve%26key%3Ds-ga-bs820-b-pm1-b1994-bs35 ǂz Click here to access this resource online in Georgia Government Publications.<img src=http://neptune3.galib.uga.edu/images/ sm_galileo_half_ color.gif height=30 border=0

866 Field - Holdings Summary

Enter an 866 if the title is a multi-volume set.
First Indicator

3 - Monograph

Second Indicator

867 Field - Supplements

Use same indicators as 866 field.
Summarize supplements.

868 Field - Indexes

Use same indicators as 866 field.
Do not summarize.
Use a separate 868 field for each volume.