IN THIS ISSUE * New Online Library System Implemented * Henderson Library To Coordinate Campus's ICPSR Membership * Henderson Library Signs Cooperative Agreement with Statesboro Regional Library * Interlibrary Loan and Document Delivery Services Profile * Library Completes NEH Preservation Project * Building Update: New Carpet Added to Third Floor

In early Spring Semester Henderson Library unveiled a new Web-based library system which offers more powerful search capabilities and service features that were not available in the previous catalog.

The system is called Voyager and was developed by Endeavor, Inc., a subsidiary of the publishing giant Elsevier.

Voyager offers several new online self-service features such as the ability for library patrons to view their loan records and renew their books, place recalls for books already checked out by others, and obtain the password for accessing GALILEO from off-campus locations.

Among the many search capabilities that patrons will enjoy are relevance-ranked keyword searches, call number browsing, hotlinks to related works, and limiting to particular locations or categories of materials:

• "Keyword Anywhere" is a powerful search that will comb library records for the terms you enter and organize the search results according to the matches between your search terms and the subject headings and titles that are found.
• "Call number browse" enables you examine the records of all books in a given call number section, almost as if you were browsing the shelves in person. When you enter all or part of a call number you will see what books are shelved nearby.
• Another means of locating books with similar topics is by using the hotlink search options found in the online system's catalog records. By clicking on the author, subject headings, and call number fields of a book's record you will be able to view the records of other books by the same author, with the same subject headings, and with similar call numbers.
• Where available, links to Web-based resources are being incorporated into the catalog records of our books and journals. The catalog already includes more than 6,000 such links and more will be added in the coming months. For an example of this Web linking capability, see the Occupational Outlook Handbook.
• In order to make your searches more efficient you may choose to limit your search to specific categories of materials such as videos or "books published within the last 10 years," or you may limit your search to particular collections within the library: Government Documents, Journals, Reference, and Special Collections.

The Voyager system has enabled us to offer for the first time the catalog records of the government publications that have been received as part of the Federal Depository Library Program. These materials, which outnumber all the other volumes in the library, include books, periodicals, microfiche, CD-ROMs, and Internet-based government resources. Voyager's multiple search capabilities (author, title, subject heading, keyword, Superintendent of Documents classification number, or Library of Congress call number) can be used to retrieve the catalog records of these federal publications.

When consulting Special Collections' archival records in the catalog, it will no longer be necessary to leave the record and look up the related finding aids in another online location. Instead, a simple click on the "Linked Resources" tab will take you to the finding aids immediately.

There are some exciting future Voyager developments which will facilitate the borrowing of materials from other libraries. By Fall Semester of 2001 the University System of Georgia (USG) expects to offer a "universal catalog" of all the books owned throughout the USG. Since all USG campuses now employ Voyager online systems, it will be possible for Georgia Southern students and faculty to search the universal catalog via our local system and place online requests for materials not owned by Henderson Library. Delivery of requested materials will be faster than through traditional interlibrary lending avenues. But when it is necessary to go beyond the USG for needed materials, interlibrary loan requests will also be easier for users to complete. A patron will only need to enter their name and ID number, and the remaining personal information such as address will be completed by the system. And citations found in any database can simply be copied to the request form, eliminating the need to key in long citations.

We hope you will enjoy using Voyager and are confident you will find it a major improvement over our previous catalog. We will keep you informed of new features and developments in the coming months.

Georgia Southern University is a dues-paying member of the Inter-university Consortium for Political and Social Research (ICPSR), and Henderson Library has recently been assigned the responsibility to serve as the campus's "gateway" to the ICPSR resources. ICPSR maintains a vast archive of social science data for research and instruction, and offers training in quantitative methods to facilitate effective data use. To ensure that data resources are available to future generations of scholars, ICPSR preserves data by migrating them to new storage media as changes in technology warrant. In addition, ICPSR provides user support to assist researchers in identifying relevant data for analysis and in conducting their research projects.

A unit within the Institute for Social Research at the University of Michigan, ICPSR has more than 400 member colleges and universities around the world. A Council of leading scholars and data professionals guides and oversees the activities of ICPSR.

Members have campus-wide access to ICPSR's data archive and to the full range of ICPSR resources and services, including the renowned Summer Training Program in Quantitative Methods. ICPSR membership offers additional advantages as well:

• "One-stop shopping" and convenience. ICPSR provides efficient search tools to locate data, an ordering facility that permits expeditious access to data, and timely announcements of new data releases and updates to existing collections.
• Data integrity. Users can rely on ICPSR to distribute the most recent versions of data and to resolve problems.
• Preservation of data. ICPSR considers the preservation of data in perpetuity to be a fundamental part of its mission, thus ensuring that valuable data resources are secured for coming generations of social scientists. Off-site storage of data guarantees that a copy of a data collection will always be available.
• Consulting and technical help. ICPSR has 40 years of experience in archiving, processing, and supporting data use.
• Evaluation of data and checks for accuracy. All ICPSR data and documentation undergo evaluation and review as they are acquired.
• Data enhancements. ICPSR augments many of its data acquisitions with electronic documentation and SAS and SPSS data definition statements to facilitate analysis; some collections are intensively processed to make them easier to use. Detailed descriptions of the data holdings are provided as well. Custom subsetting and analysis facilities are available online for some collections.
• Self-governance. Through the ongoing dialogue that membership affords, members have input into data acquisition, processing priorities, and distribution media and formats.
• Partnership among scholars. Through membership, scholars cooperate in the creation and deposit of data for redistribution within the research community for secondary analysis. This aspect of "realizing" the scientific method through replication, verification, and being incorporated into the catalog records of our books and journals. The catalog already includes more than 6,000 such links and more will be added in the coming months. For an example of this Web linking capability, see the Occupational Outlook Handbook.

An agreement between Georgia Southern University's Zach Henderson Library and the Statesboro Regional Library should improve library services to both the campus and community.

The agreement, signed Feb. 13, states that students, faculty and staff at Georgia Southern have borrowing rights at the Statesboro Regional Library, and that patrons of the Statesboro Regional Library who are over 18 years old may borrow at the Henderson Library. It also notes that each library will accept and return materials to the other library.

The two libraries will also co-sponsor cultural and historical programs which may be of interest to the community.

Other aspects of the agreement include consultation on acquisitions, cooperation between reference staffs, shared grant proposals and shared staff development efforts.

Cooperative acquisitions will make it possible to offer more resources to library users as the two libraries minimize duplication between the respective collections.

Two key units of the Access Services Department are Interlibrary Loan (ILL) and Document Delivery. The office handling these functions is in Room 4006 of Henderson Library. Librarian Cynthia Frost heads the unit and the staff members are Barbara Hendrix and Suzanne Metcalf. Other staff help out as needed and 60 hours of student help per week is required to meet all service demands.

Any faculty, staff, or registered GaSoU student may request material through ILL if Henderson Library does not own it and cannot access it through a full-text database. Requests can be made by completing the Web ILL form found on the Library homepage, or by obtaining a paper version of the form at the circulation desk, the ILL office, or via fax. By the next business day an ILL staff member will confirm the material is not available in the Henderson collections and will send out the request electronically to a string of owning libraries. If the material is owned by another Georgia public college, the requestor is likely to receive it within three days. If the request must be sent elsewhere, it may take from four to twenty days before the material is received. More than 77% of all requests are filled within ten days, and 94% are filled overall.

Document Delivery is a service we offer to our distance learners, defined as registered GaSoU students who take their classes at an off-campus site and who do not live in the Statesboro area. Distance learners complete a Web-based Document Delivery form on the Library homepage or use a paper form obtainable by fax or from their professor. They may request materials owned by Henderson Library (except for online text which they may print out for themselves), which we will send to their home along with a postage paid label so they may return any books by the due dates. If the needed material is not available from Henderson, the requests are treated like any other ILL request.

A few more details about these services:

• Articles requested through ILL are often scanned by the owning library and sent electronically to us, which makes for better quality than faxed copies.
• Dissertations are usually owned only by the library where the author obtained his/her degree, so some we are unable to borrow because they are currently checked out or the owning library does not lend them.
• We loan materials and copy articles without charge to other requesting libraries. Whenever possible, we only borrow from libraries that do not charge us. However, when materials that you need cannot be obtained for free, we do not pass on the fee to you.
• GaSoU requesters have responsibilities in this international ILL cooperative. Borrowed materials need to be returned to Henderson Library on time so they may be mailed back to their home libraries. Due dates are set by the owning libraries - usually 2-3 weeks but sometimes less.

Questions about these services may be directed to ILL at 681-5405 or ill@georgiasouthern.edu. Additional information is also available from the Library homepage.

The Zach S. Henderson Library was awarded a $5,000 grant by the National Endowment for the Humanities that led to the development of a comprehensive preservation plan for the Library's collections. The grant's funds enabled the Library to hire preservation consultant Julie Arnott, Manager of Preservation Services at the Southeastern Library Network (SOLINET). Ms. Arnott assessed our current conditions and practices, and assisted us in the preparation of the long-term preservation plan.

Currently underway is the installation of mylar on some fourth floor storage shelving that does not meet long-term preservation standards. The mylar will mitigate the deleterious effects of gases emitted by the pressboard wood shelving. The gases are harmless to humans but they accelerate the deterioration of paper products. The Library has submitted a new grant proposal to the NEH to obtain funds to pay for mylar.

In addition, the Library is completing a disaster preparedness and recovery plan which will guide the Library in protecting and recovering holdings from the damaging effects of such disasters as hurricanes, floods, fires, etc.

The first phase of a project to provide new carpet for the Library began this year with the third floor. Maroon carpet was installed between the middle of January and the middle of March, with some inconvenience to patrons since specially designed shelf moving equipment made it necessary to keep the public from using the third floor. Access Services personnel retrieved materials needed by patrons.

The new carpet that will be installed on other floors will be different colors in order to assist with providing directions for customers. The carpet project will be carried out over a period of several years because the cost of new carpet for the entire Library is more than half a million dollars.